RENTAL FAQs

RENTAL FAQs

PRE-EVENT INFO

A $500 refundable security/damage deposit for Weekend and Full Day Reservations must be provided to hold your date(s). A $200 refundable security/damage deposit is required for all Hourly Rate Reservations. If the Bluetooth Speaker System will not be utilized; however, with the use of the Bluetooth Speaker System, a $500 deposit is also required for Hourly Rate Reservations. Deposit will be refunded should no damages arise within 60 days post event.

If you have reserved the Columbus Botanical Garden Farmhouse and surrounding grounds for your wedding and/or wedding reception, there is no fee for having your engagement, save the date, or bridal portraits taken at the garden. The CBG will provide the venue only. You must schedule and pay the photographer and coordinate any other details. The farmhouse is available during normal business hours (9 AM to 4 PM Monday through Friday), and may be used for taking photos and changing clothes. Please make an appointment for your photo session at least one week in advance. NOTE: IF YOU HAVE NOT RESERVED THE GARDEN FOR YOUR EVENT, STANDARD PHOTOGRAPHY FEES APPLY.

The CBG staff must be notified in advance of the time and date of deliveries. The CBG staff must also be present for deliveries if items will be delivered inside the house. Your event planner/coordinator or renter must be present at the time all deliveries are made. A wedding party representative is not required to be present when rental equipment is retrieved following your event.

Beginning the month after payment of your deposit, your remaining fees will be divided into monthly installments, the last one being due no later than thirty days prior to your event. You may pay by cash, check, or credit card. If you have reserved the CBG within thirty days of your event, all payments must be made within one week of your event and all payments made are non-refundable. Failure to make any of the payments on time may result in the cancellation of your event at the garden. All payments are non-refundable for events booked more than 30 days prior to your event with two exceptions:

  1. There is a 7 day grace period after receipt of the security deposit allowing either the CBG or the renter to cancel the contract. The full security deposit will be returned less a $50 admin fee.
  2. Cancelling within 30 days of receipt of the security deposit will allow half of the security deposit to be returned. Cancelling past 30 days of signing contract will result in a non-refundable security deposit due to holding your date.

The set-up of tables and chairs for your event is done the day of the event. All decorating is the responsibility of the renter, wedding party, or event planner/coordinator. The only garden staff guaranteed at your event is the security personnel and venue manager who will be on site to open the facility and back again one hour prior to your event until the end. Any string lighting, tenting, or other large installation must be pre-approved by The Columbus Botanical Garden Rental Director and installed by a professional with proper licensing and insurance. A final walkthrough will be done 2 weeks prior to your event in the garden where your event order will be created and signed. Any changes made after your final walkthrough and approved event order may result in a loss of security deposit.

EVENT INFO

The Columbus Botanical Garden works with the most elite catering companies in the business who are dedicated to excellent food quality and service. For that reason, only catering companies from our approved list may be used for your event.

Beer and wine may be served during events at the garden. Event organizers are required to ensure that guests are not over-served, that only those of legal drinking age are served alcohol, that inebriated guests do not drive home, and that any irresponsible behavior is prevented. Professional bartenders and bartending companies are required. Alcohol may not be brought inside the gates of the Columbus Botanical Garden by anyone without a beverage license.

Entertainment, either live or DJ, may be provided during events at the garden. The Columbus Botanical Garden allows for the use of the Bluetooth speaker system which has speakers throughout the Farmhouse and over the brick patio and porches. Renters should advise CBG staff if they intend to use the speaker system for their event prior to the day of their event and at the final walk-through. Music must be provided from the renter’s mobile device and plugged into our speaker system. Examples of mobile devices include the following: a phone, iPad’s, iPods, etc. Please make arrangements to meet with our Rental Director in order to check your device to ensure it is compatible with our system. A microphone is not provided. Music outdoors must cease by 10:00 PM per city ordinance and it must not be loud or offensive and must be kept at a volume that does not disturb the adjoining neighborhood. If Musicians or DJs intend to put speakers any distance from the farmhouse, they will need to provide their own large-diameter extension cords. The garden does not provide extension cords.

This room includes 2 bathrooms, plenty of natural lighting and several outlets. It is large enough for the bride and her bridesmaids to get ready – to include a sofa and plenty of chairs and 2 large standing mirrors.

One security personnel is included with your reservation at the garden and they will assist with parking patrol. Beyond 100 guests you may be required to hire additional security from the garden. This cost will vary per event and the hours the security personnel is needed. Because parking is limited, please note that the Free Will Baptist Church property (adjacent to the garden) prohibits parking on its property without prior arrangements. Unauthorized parking in the church’s parking lot may result in towing and a fine. If you would like to use the church parking lot, we recommend contacting the church administration and making arrangements, as they may be willing to offer parking for a fee. The Columbus Botanical Garden is not associated with the Free Will Baptist Church. Blanchard Elementary School may also be willing to offer parking, but you will need to contact them to make those arrangements. There is reserved parking to the right of the Farmhouse and in the main parking lot for our guests with limited mobility. Vendors are asked to deliver to the Farmhouse and then move their vehicles to the main parking area. Parking in front of the farmhouse is prohibited and against fire code.

FOLLOWING EVENT

You and your vendors are only required to take with you what you brought to the garden. This includes all decorations and personal items. Together, the CBG and your caterer will handle the clean-up of the facility to include refuse, tables, and chairs. Under no circumstances may trash and/or food be left outside on the ground along the pathways or in and around planted areas. All personal items should be removed from the garden by midnight the evening of the event unless additional hours are reserved or if you have booked under the Hourly Rate Reservation. All Hourly Rate Reservations are required to stay within the time frame in which they have booked, and which is notated in paragraph 2 of signed contract. One clean up is provided prior to your rental period and one clean up is provided after your rental period.

All event participants including vendors, cleaning staff, musicians and wedding participants, must leave the grounds by midnight the day of the event. Hourly Rate Reservations must stay within the time frame in which they have booked, and which is notated in paragraph 2 of the signed contract. Event participants may remain on site no more than one hour past their allotted time for an additional fee. The fee for having event participants (guests, vendors, family) on site beyond the allotted time is $200 per hour. If you have not previously reserved an event extension, this fee will be removed from your security deposit.

RESTRICTIONS

There is a very small, but important list of items not allowed at the garden. Evidence of these items may result in the loss of your security deposit:

  • Smoking
  • Rice, confetti or glitter, birdseed
  • Silk flower petals
  • Fires
  • Fireworks – If sparklers are to be used, CBG’s Rental Director must be advised.
  • Candles in the farmhouse or on porches – If candles are to be used they must be outside of the farmhouse and inside of a container.
  • Glass beverages
  • Illicit drugs
  • Propane heaters – 10 ft from the farmhouse and barn and cottage structures surrounding the lawn.
  • Garden plantings, hanging baskets and planted containers shall not be removed
  • CBG Inventory – to include but not limited to tables and chairs – must not be moved from the location in which it was originally arranged (ex: from one part of the garden to another).
  • If floral or party decorations are desired, they must be installed in such a way to prevent damage to the rented premises.
  • Do not staple, tape, tack, glue or nail decorations to any surface or structure.
  • No furniture or furnishings may be damaged or moved or removed from the premises without prior permission in order to prevent forfeiture of security deposit.
  • The use of any name associated with The Columbus Botanical Gardens, Inc. and/or logo must be pre-approved by the Rental Director.

Please be advised that any special event must be scheduled with our Rental Director no less than two weeks prior to taking place in The Garden. This includes but is not limited to weddings or wedding events of any type, proposals, showers, reunions, gender reveals, birthday parties, group visits, tours, and photography sessions.

AVAILABLE CBG INVENTORY

All items listed are available as part of your rental of the garden. There is no additional fee to use the tables and chairs.

  • 200 chairs
  • 100 Beautiful Fruitwood folding chairs with padded
  • seats
  • 100 white folding chairs
  • Thirteen 60 inch round tables (seat up to 10 people) or
  • twenty 6 foot long banquet tables (seat up to 8 people)
  • 6 pedestal tables
  • Two 8 foot long banquet tables
  • Eleven 4 foot round tables for cake or inside seating
  • Three 4 foot long banquet tables (for gifts/guestbook)
  • White or Ivory tablecloths *Not included with Hourly Rate Reservation but can be added *
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CONTACT OUR RENTAL DIRECTOR

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Emily Miller at 706.327.8400×1004, 706.412.5307 or emiller@ColumbusBotanicalGarden.org
Download other private event forms below.