Private Events Coordinator Position


Private Events Coordinator

The Columbus Botanical Garden Private Events team is growing!  We are seeking a Part-Time (25-20) or Full-Time (32-40 hours) Coordinator. This team manages from start to finish all private venue rentals, from weddings to showers, luncheons, and other celebrations, in which our facility and grounds are rented.  The ideal fit enjoys the beauty of nature and creative design; has a positive attitude, good judgment, excellent communication, and superior client & vendor relations.  They thrive on representing the Garden professionally and with a collaborative, forward-thinking, and constructive approach.  This position provides growth to the Private Events department and excellence in service with clients, vendors, and fellow coworkers.  Columbus Botanical Garden is a 501(c)(3) Non-profit – join a team making a big impact in our community!


  • Promptly engage with client inquiries, questions and provide venue tours
  • Manage client bookings, contract signing, and contract adherence
  • Build relationships with vendors and order outside rentals as needed (linens, tents, etc.)
  • Assist with streamlining business processes and client management, along with keeping Private Event documents up-to-date
  • Maintain inventory of venue rental materials and decor
  • Oversee the set-up of tables, chairs, and linens for events – along with strike 
  • Provide insight into our venue marketing plan – including creation and updates to marketing materials
  • Conduct and maintain current market research relevant to private venue rentals and clients
  • Participate in development plans and facility operation needs as they pertain to private events
  • Provide oversight and management of garden photography session offerings
  • Schedule venue rental support staff as needed (Venue Managers, security, etc.)
  • Assist with oversight of rental budget and financial reporting
  • Detail facility maintenance and updates needed with the Operations team to provide client and guest safety, and to maintain venue facilities
  • Additionally assist with other special garden public events (such as SAMposium, DayLily Festival, Gala, SHINE, etc.).  Additional hours will be required, including evenings


  • One year prior experience with private event coordination or relevant experience
  • Microsoft Office skills
  • Excellent written and verbal communication as well as capability to professionally respond to and interact with stressed clients or difficult situations
  • Strong organizational skills
  • Must be able to stand and exert well-paced mobility for up to 8 hours in length
  • Ability to lift and carry up to 30 lbs in the form of tables, chairs, and other venue equipment as needed
  • Good judgment and ability to make sound decisions on short notice
  • Flexible to work some weekends or evenings
  • Positive attitude and focus on team collaboration